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Domestic Violence Program Assistant Manager

Company: New Hampshire Judicial Branch
Location: Concord
Posted on: June 10, 2024

Job Description:

ADMINISTRATIVE OFFICE OF THE COURTS

POSITION ANNOUNCEMENT 24-75

Location Position Available Salary Range Closing Date
Circuit Court
Administrative Office
(Concord, NH)
Domestic Violence
Program Assistant
Manager
$52,104 - $76,538
Labor Grade: 30
Open until filled

FLSA -
ADMINISTRATIVE
EXEMPT

IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE

Step 1: * Print application from the HR Job Postings page on the website
https://www.courts.nh.gov/sites/g/files/ehbemt471/files/documents/2021-04/nhjb-2099-dfps.pdf

Step 2: * e-mail application and/or resume to: applications@courts.state.nh.us
* or fax application and/or resume to: (603) 513-5454
* or mail application and/or resume to: Administrative Office of the Courts
Human Resources
One Granite Place, Suite N400
Concord, NH 03301

(At any time we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)

GENERAL SUMMARY

This is experienced clerical and supervisory work in the New Hampshire Court System. Work involves performing
or supervising varied clerical functions requiring the application of considerable independent judgment and
quality assurance. Assists with the electronic accessibility of information specific to electronic registries by
entering data submitted by the courts into state law enforcement databases. Requires a demonstrated ability to
interpret and apply routine policies, practices, and rules. Advice and assistance will normally be provided as
requested; however most functions are performed with minimum supervision. Individuals in this class
recommend procedures and interpret rules and regulations. Persons in this class are distinguished from the
Electronic Registries Assistant II by: supervision of two or more full-time and/or part-time Electronic Registries
Assistants including assignment of work, review of work, answering routine questions, and training; the need for
considerable specialized knowledge, the moderate to high consequence of error, and regular interaction with
various agencies, other courts, and units of government. Employees in this position are subject to transfer or
reassignment at the discretion of the Circuit Court Administrative Judge.
INTERNAL/EXTERNAL

The normal work day for Judicial Branch employees shall consist of 7.5 hours per day with work
normally performed between the hours of 7:30 a.m. to 5:00 p.m. Monday through Friday; however,
the normal work day may be adjusted based on the needs of the court location.

Employees hired for this position may be required to attend new employee orientation in Concord,
NH prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will
be paid pursuant to the Personnel Rules or, if represented by a union, the collective bargaining
agreement.

REPORTING LINES

This position reports to the Domestic Violence Program Manager and will have direct supervisory responsibility
over multiple subordinate electronic registry assistants.

ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and
responsibilities performed by incumbents of this job. Employees may be requested to perform tasks
other than those specifically presented in this description.

* (Any one position may not include all of the duties listed, nor do the examples cover all the duties, which
may be performed.)

* Assists with data entry of court-submitted electronic registries into state law enforcement databases,
ensuring accuracy and timeliness of the data submitted.

* Checks and reviews incoming and outgoing documents, both electronic and paper copy, for
completeness and accuracy of information; assigns orders to other electronic registry assistants.

* Responds to and initiates telephone and email inquiries, prepares copies, and assists court and law
enforcement officials.

* Records information as required in the appropriate electronic files.

* Files court records using chronological, alphabetical, and numerical filing systems; retrieves and
distributes files for authorized court personnel.

* Answers telephone, prepares copies, and emails and/or faxes documents.

* Performs regular supervision of two or more full-time electronic registry assistant I's or multiple part-
time electronic registry assistants, including assignment of work, responding to questions, and training.

* Serves as liaison with court clerks regarding their needs, and follows up with clerks and staff regarding
feedback on work performed.

* Participates in recruiting, hiring, scheduling, monitoring, and evaluating the performance of other
electronic registry assistants.

* Performs other related duties, as required.

REQUIRED QUALIFICATIONS

Education and Experience

* Graduation from a two year college and two years clerical experience; or any equivalent combination of
education and experience, which provides the following knowledge, abilities and skills:

* Considerable knowledge of court procedures and policies, legal documents, statutes, and rules pertaining
to the court.

* Considerable knowledge of the organization, operations, functions, and scope of authority of the court or
activity to which assigned.

* Considerable knowledge of effective and efficient office practices and procedures.

* Ability to understand and follow oral and written instructions.

* Ability to make work decisions in accordance with laws, regulations, and policies and procedures.

* Ability to maintain a variety of records and prepare reports from such records.

* Ability to establish and maintain effective working relationships with others.

* Skill in the operation of a computer and other standard office equipment.

OTHER JOB REQUIREMENTS

* Successful completion of a background check, including a criminal records check and motor
vehicle records check.

* This position requires primarily sedentary work, extensive keyboarding, considerable use of the telephone,
continuous sitting, and occasional standing and walking; some lifting of up to 30 pounds required.

Keywords: New Hampshire Judicial Branch, Concord , Domestic Violence Program Assistant Manager, Executive , Concord, New Hampshire

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