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Administrative Support Assistant

Company: Department Of Agriculture
Location: Concord
Posted on: May 3, 2021

Job Description:

  • Duties

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Duties

Summary

In this position you will serve as Administrative Support Assistant with responsibility for performing and conducting a variety of support work in the areas of procurement and supply, data processing, property, time and travel, personnel support duties, and program record-keeping.

Learn more about this agency

Responsibilities

  • The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
  • The duties may include, but are not limited to:
  • Serves as timekeeper for Time and Attendance processing, in accordance with appropriate system (i.e., WebTA) policies and procedures.
  • Assists employees in the use of the travel system.
  • Assists the office/program unit in responding to common Freedom of Information Act (FOIA) requests and Department or Agency data calls, and assists the public.
  • Maintains a current inventory of property assigned to the office/program unit. Ensures that transfers, disposals, and other property transactions are properly conducted and documented.
  • Maintains employee performance documents for the office/program unit.
  • Processes awards, maintains awards database, and ensures proper routing of awards for the office/program unit.
  • Maintains administrative and program files in accordance with Federal records management policies, procedures, schedules and guidelines, APHIS policies, and the WS File Plan.
  • Responds to routine correspondence on own initiative. Reviews and edits correspondence for grammatical correctness, typographical accuracy, and/or spelling.
  • Performs other related administrative duties as assigned.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

6

  • Job family (Series)

0303 Miscellaneous Clerk And Assistant

  • Requirements

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Requirements

Conditions of Employment

  • You must be a US Citizen or US National.
  • Males born after 12/31/1959 must be Selective Service registered or exempt.
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
  • Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/
  • Successful completion of one-year trial period.
  • Testing Designated Position: Selectee must submit to a urinalysis to screen for illegal drug use prior to appointment and random testing thereafter. Final appointment and continued employment is conditional on negative results for illegal drug use.
  • Valid state driver's license is required at the time of application.
  • Extended travel or temporary duty may be required of the position. This may involve irregular working hours, including overtime.
  • Must possess and maintain a valid State-issued driver's license in order to operate a Government-owned or leased vehicle.
  • The incumbent works in an office setting involving everyday risks or discomforts.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below.

FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

  • Experience maintaining the filing system, both physical and electronic for an entire office/program.
  • Experience organizing, reviewing, error checking, querying, analyzing and reporting findings from financial systems and ledgers.
  • Experience working with agreements, including initiating agreements, cooperator contact, and reporting.
  • Experience scheduling and organizing planning meetings for small and large groups and managing the various needs of the meeting.

Note: There is no education substitution for this grade level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.

Keywords: Department Of Agriculture, Concord , Administrative Support Assistant, Other , Concord, New Hampshire

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